4-6 weeks prior
- Continual work on your oral defense and preliminary run throughs - many of them!
- Order postcards and business cards, self published books* > See my page on these separate items
3 weeks prior
Distribute the following information to the Communications Offices
- Distribute your name
- Your program (BFA Candidate in XX)
- Name of your exhibition, dates of exhibition, date and time of reception
- Oral defense date and time
- One jpg image at 200 dpi, details of image to the Communications Offices of Cazenovia College for press releases and media advances
2 weeks prior
- Distribute postcards 2 weeks in advance of your exhibition opening
- Distribute hard copy of your Capstones to Committee members, email your Professional Contact send Capstone and remind them of dates
- Compose personal letters (hand written or typed) to Interim Acting President Marge Pinet and VP of Academic Affairs Dr. Sharon Dettmer. Include your postcard and business card, bio/statement
- Organize and complete gallery book including: your bio, your statement, your cv / resume, postcard front and back, images of older works you wish to include, earlier publicity, information and URL of your self-published exhibition catalogue in plastic protective sleeves and your Capstone research paper
- Create a sign that clearly directs your audience to your Self-Publishing website to obtain and purchase your book via the internet
- A Guest book stating name - email address - comments > this is an excellent way to collect individuals for your future exhibition announcements and email blasts of your activities! PENS
- If you are selling any work at your exhibition, direct your audience to how they will purchase your work in your absence > clearly state they are able to purchase XX for XX and Contact the address @ website / email address / cell #
- Order letterset for wall title (I suggest middle gray)
- Create Gallery Check List * > See my page on this separate item
- Contact Corky Goss for assistance with exhibition lighting
- Contact Jen Pepper with desire for the video taping of your oral defense
- Locate a small table to place within your exhibition area to hold all your textual info
- Locate a flower vase for your hopeful congratulatory gifts!
- Organize your refreshments for reception - you may share with others - you need to organize it: the items, their quantity, the distributor, their cost
- Locate a table cloth for your reception's refreshments
- Create a work release for the gallery and submit to the director
- Organize your hardware
- Distribute any non-campus individual names to Pepper who might be assisting you in your installation
the reception
- You have worked four long years for this, so dress up, have fun, enjoy yourself!
- Make sure you have an individual there to be your photographer capturing images of you with your guests
- smile, smile, smile
- Direct your guests to sign the guest book, pick up your bio / statement and take aways
- If you are selling work, make sure you have an individual working to these ends too; providing your guests with a check list that states the prices clearly, collects $ or checks
- Following, r e l a x & s l e e p
exhibition dates
- Take in-situ shots of your installation including long shots of overall views from a number of advantage points, include floor in a number, ceiling if appropriate, details of installations
- Take individual shots, small groups of the work, your gallery table - these shots should have no one in them (or possibly one if scale is appropriate to determine)
post exhibition
- Drafting and re-drafting of your 2 page Addendum
- Reorganizing your Capstone Research Table of Contents and pagination
- Any last details your Committee Members advise for you to include in your Capstone Research paper
